Before using Online Tech’s colocation services, Freedom only installed a server on-site with the client to house and manage their patient and business files. By teaming with Online Tech, Freedom is able to offer cloud-based hosting services while obtaining HIPAA, SOX and PCI compliant colocation solutions. Their clients receive the peace of mind and security of independently SAS 70, SSAE 16 (SOC 1), SOC 2 & 3, HIPAA, and PCI audited data centers to protect data from external threats while meeting privacy standards.
Freedom provides a paperless environment and implements digital workflow for healthcare and small and medium-sized businesses. Their paperless platform supports a wide variety of file types, including TIFF, PDF, Microsoft Office files, and PACS images, along with many others. Further Freedom can interface with nearly any information system via health Level 7 (HL7), ANSI standard files, XML or other interface formats.
Many of Freedom’s clients store sensitive information such as ePHI (electronic protected health information) in their files, so security was a critical factor for Freedom in their selection of a hosting partner.
"When it came to searching for a hosting provider, I was looking for a known entity with a positive reputation," said Dave Gillis, CEO and President of Freedom Imaging Systems. "I found Online Tech to be a company I could work with and trust."
“We’re proud of setting the national standard in our commitment to independent auditing across mission critical industries. But we’re not too proud to roll up our sleeves and problem solve with each client to find the best balance of security, compliance, and affordability for their unique needs,” said Mike Klein, President and COO of Online Tech.
Online Tech is the only independently HIPAA audited data center hosting provider offering colocation, managed dedicated and cloud servers, and disaster recovery. A HIPAA audit by an independent Certified HIPAA Practitioner (CHP) and Certified HIPAA Security Specialist (CHSS) found Online Tech to be 100% compliant with the technical, physical, and administrative safeguards of all 54 HIPAA citations and 19 standards stipulated in HIPAA version 1.2.1 of the Security Rule.
Online Tech fully owns and operates all of their data centers located in areas with historically low risk natural disasters. Their high availability IT framework ensures that critical data and applications are always secure and always available 24 hours a day, seven days a week. The top tier data centers are geographically separated to meet natural disaster risk management guidelines, but interconnected with dedicated Gigabit fiber for Internet traffic failover and routing of backup and disaster recovery data between data centers.
About Online Tech
About Freedom Imaging Systems
Freedom Imaging Systems has been a pioneer in the field of document management since 1995. Evolving with the dynamic industry of enterprise content management, Freedom offers small and large businesses alike the tools they need to streamline their business processes. Freedom provides everything a business needs to collect, capture, store and manage data of any kind. In 1995, Freedom created the first version of RICAR (Record Image Capture And Retrieval), its breakthrough document management solution.
Today, RICAR is more robust, fully scalable and easily modified to fit the needs of any type of business. The option of utilizing either a server or cloud-based hosting creates a more cost effective and convenient managing experience. RICAR processes and manages documents ranging from employment applications to explanation of benefits records, for customers ranging from car dealerships to clinical laboratories. RICAR is a software system that can be utilized among many fields and across every department. RICAR also provides users with a complete audit trail making regulatory compliance effortless.